HMIS Newsletter: June 2026

Table of Contents

• New Multi-Factor Authentication (MFA) Platform Coming 7/21
• June 2026 Feature Release
• Important Reminder for Agency Leads
  
• Upcoming Events
  
• Bitfocus is Hiring

New Multi-Factor Authentication (MFA) Platform Coming 7/21/2026

Why We Are Making This Change

Authentication is one of the most critical parts of any software platform. Moving to Auth0 allows us to deliver better support for modern security standards and better protect client data. For more details check out this Help Desk article: Auth0 for Clarity Human Services Toolkit.

June 2026 Feature Release

We're releasing updates every week! A summary of every new feature and system update will be added to our comprehensive article: Clarity Human Services: June 2026 Feature Updates. Each entry includes links to updated documentation so you can dive deep into the technical details.

Please note the following schedule for your sites:

• Every Monday: Updates are available to test and review on your Training Sites, giving you a first look at new functionality.
• Every Wednesday: Those same features go live on your Production (Live) Sites.
  

Here are some highlights of recent feature updates included in our June release schedule:

• Clarity CSV: We’re excited to introduce Clarity CSV as a new import format for the Data Import Tool (DIT), providing a new, expanded option for importing custom data.
• Updated Public Listing Settings: Managing program visibility just got better. Our latest update gives you clearer insight and flexibility into who can make referrals, to which programs, and how the process works. If you're noticing something different in your referral workflow, please let us know: solano-admin@bitfocus.com

Here are some highlights of recent feature updates available in the new Clarity interface:

• Sensitive Data Protections: Fields marked as Protected in applicable screens are now automatically hidden from users who don’t have the required permissions for the agency that owns the record.
• Check-In Button: An Active Referral(s) card is now available on the right sidebar of a client's Profile page. Case managers can use this single-click Check-In button that resets the Last Activity date across all Pending status referrals for the client at once.
• Multi-Select Filter Standardization: Filtering is now more efficient! You can now select multiple values within a single filter in just one step.
• Service Details Authorization Lock Field: Prevent unauthorized edits by locking service records. The new Authorization Lock field can be found in the Additional Information section of the Service Details page.
• Coordinated Entry Events: A new "Events" tab in client program enrollments provides a complete view of all Manual and Inferred CE Events. From this tab, you can manage client event provisions (add, edit, delete, restore) and view a full audit log based on permissions.
• Streamlined Referral Reassignments:The Reassign Referral workflow now allows direct placement into specific units/beds (including a simplified 1-step form for single clients). The new Available Unit / Beds field replaces the Opening field and is used to select the appropriate placement.
• Additional Program Exit Functionality: You can now close open services and occupancies directly within the Exit modal to skip manual post-exit cleanup. This update also adds support for CE/Encampment program auto-exits and automatically removes referrals from the Community Queue upon permanent placement.

Want additional resources to understand these updates?

• Read our June 2026 Feature Updates article.
• Want a video about recent feature updates? We record every session so you never have to miss a thing. You can access the full recording in our Past Bitfocus Webinars library, making it easy to watch (or re-watch) whenever it fits best into your schedule.

Important Reminder for Agency Leads

Please ensure all new and existing staff use their agency email address when registering for trainings on the Skilljar training portal. This helps in two important ways:

• Expedited Training Verification: Matching emails speeds up the training verification process and avoids delays in setting up new user accounts.
• Avoid Account Deactivation: Mismatched email addresses between Clarity and Virtual Trainings causes accounts to be flagged during the Annual Privacy Training verification and deactivated, as the system will not match them to confirm that required training has been completed.

Upcoming Events

HMIS Users Committee 2026 Meeting Schedule

​This committee meets at least quarterly with more meetings scheduled as needed based on the needs of the members.

Have Feedback? Fill out this survey!

Public Folder for this meeting can be found here!

January 13, 2026
11 a.m. – 1 p.m.
April 14, 2026
11 a.m. – 1 p.m.
July 14, 2026
11 a.m. – 1 p.m.
October 13, 2026
11 a.m. – 1 p.m.

Zoom Link Here

Meeting ID: 873 8925 0558

Passcode: COC2025!

Solano HMIS Clarity Office Hours

When: Third Tuesday of Each Month

Time: 1:00pm - 2:00pm

What are "Office Hours?"

We know that lots of issues and questions can arise when using Clarity (HMIS). Office Hours are a great opportunity to get your questions answered, see demos of anything you can't figure out or can't remember how to do, find out how to fix things that might have gotten messed up, and participate in discussions with other users around solutions to common challenges.

Please note this is not an actual training that is taking place, but a space for you to drop in, ask a question and then drop off if you choose to. But as stated above, we can definitely do demos if needed.

Clarity HMIS Office Hours Include the Following Topics:

• Reports & Report Library
• Data Entry
• ROI
• General Questions
• Demos

Not Sure About Something...Come Join Us!

Register Here!

Bitfocus is Hiring

Join our Team!

• Visit bitfocus.com | Jobs | About Bitfocus

• Work with us at Bitfocus! Join a team committed to innovation, collaboration, and real-world impact in human services.